Sometimes I send emails to clients that I suspect I’ll need to refer back to at a later date, in some cases months later. Some examples are emails where I’m providing instructions on how to use some feature in the client’s content management system, emails where I’m asking for clarification on scope-of-work, or anything with a substantial amount of content I may want to reuse later.

To make sure I don’t lose those sent emails, I set up a new gmail account today to serve as an archive. I will BCC that new gmail address whenever I want to save something.

My usual email program, Thunderbird, has a decent search feature, but it’s not as good as gmail’s. Also, I don’t want to have to worry about whether I’m deleting important emails whenever I quickly delete a lot of old emails in Thunderbird. By BCCing the gmail account, I know I’ll have those emails forever and they will always be easy to search for.